Use the admin navigator to crete a new registration program, where you may list the program price, start and end dates, agreements, eligibility, restrictions, custom field questions, and adjustments. Teams are assigned for the upcoming season by an Organization registrar or age group commissioner.
We understand it’s challenging to create a registration process that is easy and captures the important information a registrar needs for team formation. With the Korrio platform we are able to provide a positive registration experience for our users that will foster positive attitudes towards your organization.
We've provided a guide for the best way to create season registration programs for the Recreational level of play.
Benefits to Registrars:
- Easy registration for parents reduces calls and emails from parents for help
- The Custom Fields functionality allows you to ask the questions you will need for team building process
- A positive user experience will reflect highly upon your Organization
Create Your Organization’s Recreational Registration Program
1. Access the Programs page by using the Admin Navigator (Programs > Create Program)
Create a different program for each level of Recreational play. For example, if your Organization differentiates the younger players as Micro or Development, and the older players as Recreational, you would create two programs with the following names:
- 2012 Fall – Micro Registration
- 2012 Fall – Recreational Registration
Note for Larger Organizations: If you have age group commissioners who are responsible for managing a specific group of players, having less programs is still a better approach than creating separate programs for every age group. Korrio’s Team Builder tool allows your age group commissioners to filter teams and players.
2. Enter the following information for each section of Create Program
A. Name: Enter the Name for your program following the aforementioned naming convention
B. Price: Set the Price by typing in a number, do not include the $ sign.
C. Description: Leave blank.
The best place to describe your organization's program is on your public facing website, generally under a page that describes the different competitive levels of play offered by your organization.
D. Type of Program: Set to Recreational (this is important to access players in Team Builder)
A. List Active Start Date: List Active refers to the date that the program is viewable to the public on your Program tab. It is best to list your program for registration one month prior to the actual registration open date so that the public has plenty of time to plan to register. Instead of Sign Up Now the parent will see the date that Registration will open.
B. List Active End Date: Set this date for a day after you have completed team formation and released the teams to the public. You will need Registration to be active to use the Team Builder tool and you may want to accept new registrations after registration closes.
C. Open Registration Date: Set to the first day of your organization's policy. Early registration discounts are not affected by this date. See Adjustments Tab.
D. Close Registration Date: Set to the last day of your organization's policy. Late registration fees are not affected by this date.
E. Event Start and End Dates: Not applicable to Season Registration programs.
A. Select Show Selected Agreements, and select your agreements per your organization’s policies.
A. Program Welcome Message: Enter a brief message that welcomes the parent to the organization and provides important information on what to expect. This message is presented to the parent in the following ways:
1. Confirmation page at end of Registration
2. Email Confirmation sent once registration is complete
3. Any attachments will also be sent to Registrants email
B. Program Welcome Attachments: Not required. Examples of relevant season registration documents may include location of fields and documents requiring paper signatures to adhere to organization governing body, local or state organizations policies.
Enter relevant information. The following settings do not apply for recreational registration: Adult Only Program (No), Require Background Check (No).
Ask About Returning Team: For parents that answer Yes during registration, this feature allows registrars using the Team Builder tool to automatically roster players to their team from last season.
Korrio includes player contact information and prior team information within a member’s profile, which is also easily accessible in the Team Builder tool. However, we provide Custom Fields capability to ask additional questions that are important to you.
The following Custom Fields are typical of Korrio customers with Recreational programs:
School: It is best to ask this question for each Recreational season registration because schools change and this question is important to rostering
Comments: This question during registration provides parents with an area to convey important information, such as whether they have bullying concerns, the need for a car pool, or coaching requests. The title Comments can also be substituted with Special Requests.
Uniform Size: Even if your parents do not need to purchase a new uniform each season, there will always be a sub-set of players requiring a new uniform and this information supports the ordering of uniforms.
Attendee Maximum Count: Here you can set the maximum number of attendees
Attendee Waitlist Count: Here you can designate a maximum number of participants who can be put on a waitlist. If a registrant is added to the waitlist they will only be charged for the Program when they are moved into the Active Program. You must enter 0 in this field to close a program without a wait list.
Here you can choose what Adjustments, such as a Donation or Discount, you’d like to add to the Program.